Details of the process of exporting goods by sea

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The process of exporting goods involves many steps and is closely related to each other. Therefore, to be able to work in the import-export industry in particular and logistics in general. You need to know this process very well. Understanding this, LEC experts have summarized the most complete and detailed process of exporting goods by sea.

1. Negotiate and sign a contract

The first stage of exporting goods is also the most important stage. This is the decisive step to the company's profits. You have to negotiate with the customer and finally, you have to sign a foreign trade contract for the shipment.

2. Applying for an export license

In case your company does not yet have an export license. You must apply for an export license in the form of a one-time application.

3. Booking and taking an empty container

If your company's shipment is sold under CIF terms, you must contact the shipping company or FWD to find the best shipping price for the shipment. In case you sell under FOB terms. You will not need to contact the booking train, but the consignee is the one who booked it.

The process of taking empty containers at the port: Leaving the port in exchange for booking confirmation at the port business after issuing CIF and booking. This job helps confirm with the shipping line that you have agreed to take the container and seal. When exported by FOB, you will receive transport confirmation and exchange for booking, then do the same with CIF.

4. Preparing export goods and checking export goods

After the customer agrees on the proforma invoice. You need to plan to produce goods to ensure the quantity and quality as promised in the contract.

The next step in the process of exporting goods after the booking is to plan to get the container for packaging and second inspection before sealing.

5. Packing, shipping signs (shipping mark)

a. Packing the goods at the warehouse:

During this period, the import-export department needs to coordinate with the technical department, workers at the factory to close the goods. You must complete the information on the shipment at the request of the customer (because it is related to foreign trade contracts). The information includes product name, country of manufacture, net weight, tare weight, shipping instructions (fragile, bulky goods, ...).

b. Packing at the port:

The process of packing goods at the port is quite similar to packing at the warehouse. However, packing at the port requires more paperwork and procedures. Usually, when packing at the port, we will have to hire workers to pack the goods of the port.

6. Buy shipment insurance

Please contact the insurance company to buy insurance for your shipment. The limit of insurance will completely depend on the value of your goods. For ordinary goods, the insurance purchase price will be 2% of the total value of goods. In case of shipment exported under FOB or CNF conditions, no insurance is required.

7. Doing customs procedures

This is a very important step in the process of exporting goods. This step includes the following tasks: opening the customs declaration, registering the declaration, paying the fee, taking the declaration, liquidating the declaration, entering the ship book, actually exporting the customs declaration.

a. Open customs declarations:

In order to open a customs declaration, you need to prepare the following documents: a letter of introduction for the delivery staff; document receipt received by the customs (2 copies); customs declaration (2 copies); foreign trade contract (copy); Commercial invoice (invoice) and packing list (packing list).

b. Registration of declaration:

Registerers will rely on the information on the step of opening the declaration form to enter information and submit to the customs leader to sign for the consignment to be cleared. If the shipment does not have any problems, it will enter the green channel. On the contrary, if the consignment is under inspection, it may enter the yellow or red channel.

c. Pay the fee:

You must proceed with the payment of customs clearance.

d. Get the declaration:

The customs office will write the container number and seal number on the back of the declaration (the part for customs).

e. Liquidation of declaration:

The customs clearance officer will present the completed declaration to the port official to check whether the container and seal have been lowered or not. After this step, the container will be received into the port system.

f. In the train book:

Once the container has been lowered, the next will be entered into the ship register. The delivery staff must sign the delivery note and confirm the status of the container.

g. Actual export customs declaration:

After the shipment has been delivered to the customer, the delivery staff must make the actual shipment for the shipment, including the following documents: customs declaration (1 original, 1 copy), commercial invoice (1 original), sea ​​waybill (bill of the ship).

8. Delivery to the ship

The next job after finishing the clearance for the shipment is that you must provide bill details for shipping lines to the bill of lading. This step must be performed before closing the closing time and before the actual export. Delivery to the ship will be ended when you have received the bill of lading, be it the original bill (3 copies) or surrendered bill.

9. Payment of goods

The final step in the process of exporting goods by sea is to pay for the goods. In this step, the import-export procedures must complete the set of payment documents including commercial invoice (commercial invoice); packing list (packing list); sea ​​waybill; certificate of origin (C / O) and certificate of fumigation. In case you pay by L / C, you must submit the documents to the guaranty bank notice

Hopefully with the information that LEC Group has just shared above. Helped you to have a more comprehensive view of the process of exporting goods by sea. Currently, we are one of the best logistics service providers. Therefore, it will help you complete the import and export procedures professionally and quickly. Please contact us today to receive the best support!

LEC GROUP

Head Office: Road 4, Phu My 1 Industrial Zone, Phu My Ward, Phu My Town, Ba Ria - Vung Tau, Vietnam.

Add: No. 28 Thao Dien Street, Thao Dien ward, District 2, Ho Chi Minh City, Viet Nam.

Hotline: (+84) 909 800 136 & (+84) 901 388 136.

Email: info@lecvietnam.com & thao.nguyen@lecvietnam.com

Website: https://lecvietnam.com/

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